Instant Headshots

This Privacy Policy describes how Instantheadshots.ai ("we," "us," or "our") collects, uses, and protects your personal information when you use our AI headshot generation services.

Information We Collect

Personal Information You Provide:

Name and email address for account creation
Payment information (processed securely through third-party processors)
Photos and images you upload for AI headshot generation
Communication preferences and customer service interactions

Automatically Collected Information:

IP address, device type, browser information
Website usage analytics and interaction data
Cookies and similar tracking technologies
Geographic location data (general region only)

How We Use Your Information

AI Headshot Generation:

We use your uploaded photos exclusively to create personalized AI-generated professional headshots. Your photos are processed through our secure AI models to generate multiple professional variations.

Service Operations:

Process payments and manage your account
Send order confirmations and delivery notifications
Provide customer support and respond to inquiries
Improve our AI algorithms and service quality
Send promotional emails (with your consent)

Data Retention and Deletion

Automatic Deletion Policy:

Original uploaded photos: Permanently deleted after 30 days
Generated AI headshots: Available for download for 30 days, then permanently deleted
Account information: Retained until account deletion or as required by law
Payment records: Retained for 7 years for tax and accounting purposes

Data Security

We implement industry-standard security measures including:

SSL encryption for all data transmission
Secure cloud storage with enterprise-grade protection
Regular security audits and monitoring
Limited employee access on a need-to-know basis
Secure payment processing through PCI-compliant providers

Your Rights and Choices

Data Access and Control:

Request copies of your personal information
Correct or update your account information
Delete your account and associated data
Opt-out of marketing communications
Request data portability where applicable

Nevada Privacy Rights:

Under Nevada law, you have the right to opt-out of the sale of your personal information. We do not sell personal information to third parties.

Information Sharing

We do not sell, rent, or share your personal information except:

With service providers who assist in our operations (under strict confidentiality agreements)
When required by law or legal process
To protect our rights, safety, or property
With your explicit consent

AI Model Training

Your uploaded photos are used solely to create your personalized headshots and are not used to train our general AI models or shared with other users.

Cookies and Tracking

We use cookies to:

Remember your preferences and login status
Analyze website performance and user behavior
Provide personalized experiences
Enable payment processing and security features

You can control cookie settings through your browser preferences.

Third-Party Services

We use trusted third-party services for:

Payment processing (Stripe, PayPal)
Email delivery (SendGrid, Mailchimp)
Analytics (Google Analytics)
Cloud storage (AWS, Google Cloud)

These providers have their own privacy policies and security measures.

International Data Transfers

Your data may be processed in the United States and other countries where our service providers operate. We ensure appropriate safeguards are in place for international transfers.

Children's Privacy

Our service is not intended for users under 18. We do not knowingly collect personal information from minors.

Changes to This Policy

We may update this privacy policy periodically. Significant changes will be communicated via email or website notification. Continued use of our service constitutes acceptance of any changes.

Contact Information

Data Protection Officer:

Email: support@instantheadshots.ai

Customer Support: